Administrative + Legal Support

Current Openings

• Resource Assistant - Calgary

  • Our Calgary office has an immediate opening for a Resource Assistant. Reporting directly to the Manager, Legal Support Services; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone. 

    Duties + Responsibilities

    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
    • Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and handle administrative and business details.
    • Transcribe correspondence and legal documents from digital recordings or handwritten notes.
    • Manage lawyers’ diaries and update electronic calendar.
    • Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Access and use online legal resources.
    • Operate office equipment such as voice mail messaging systems, photocopying machines, and computer scanning equipment.
    • Handle routine accounting procedures:  billing, cheque deposits/requests, time entry, etc.
    • Perform general office duties as required.

    Qualifications + Skills

    • Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, wills and estates, insurance, and corporate law.
    • Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices. 
    • Highly motivated and eager to expand knowledge and grow within the legal profession.
    • Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts. 
    • Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere. 
    • Strongly team-oriented, skilled at working closely with colleagues to achieve common goals. 
    • Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
    • Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment.  

    Working Conditions

    • Normal weekday office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

• Legal Support Clerk, Debt Recovery - Edmonton

  • The Legal Support Clerk – Debt Recovery supports the legal team by coordinating court filings, managing client files, conducting searches, preparing writ and billing documentation, and handling correspondence. The role ensures timely, accurate, and compliant processing of debt recovery matters across multiple courts and registries.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

     

    Duties + Responsibilities

    • Filing via email and digital filing at Court of King’s Bench
    • Preparing for filing at the NWT Court
    • Requesting Conflict searches, opening and closing files
    • Drafting and sending letters to process servers, law firms and defendants
    • Requesting Writ renewals/registration/discharge at PPR
    • Preparing DRR to register/discharge
    • Obtaining Courthouse searches
    • Obtaining Alberta Name searches
    • Obtaining Corporate searches - Alberta and NWT
    • Obtaining Certificate of Title - Alberta
    • Pulling WIP and DDIs for paralegals and posting invoices every month
    • Gathering disbursements for Bill of Costs
    • Preparing Trust Receipts, Trust Requisitions, CIV-FTAs for sending and receiving cheques
    • Other tasks as required

    Qualifications + Skills

    • Advanced computer skills
    • Excellent organizational skills with strong attention to detail
    • Excellent follow-up and bring-forward skills
    • Strong analytical skills and problem solving with minimal supervision
    • Ability to prioritize effectively and handle high pressure deadlines
    • Ability to work in a fast-paced and dynamic work environment
    • Normal week-day office hours (35)

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Receptionist - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Receptionist. This role serves as the primary point of contact for clients and visitors, providing exceptional front-line service with a high level of professionalism. The Receptionist supports lawyers, staff, and clients through effective communication, strong organizational skills, and a steadfast commitment to confidentiality. This position plays a key role in delivering high-quality administrative support and ensuring the smooth and efficient daily operation of the law firm.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Provide professional and welcoming experience by greeting clients, visitors, and vendors.
    • Manage and operate the multi-location switchboard for Yellowknife and Edmonton offices, while providing reception coverage for the Calgary office when needed.
    • Handle and route incoming cold calls with professionalism, accuracy, and discretion.
    • Maintain a clean, organized, and client-ready reception area and boardrooms.
    • Process and distribute incoming faxes, payments, courier packages, and all incoming/outgoing deliveries.
    • Schedule and manage boardroom bookings for internal and external meetings.
    • Provide support to the Office Services team.
    • Enter and monitor limitation dates for Edmonton assistants and lawyers with a high degree of accuracy.
    • Maintain and update SPIN2/Land Titles login credentials.
    • Update and distribute the firm’s Field Bulletin to ensure staff have current information.
    • Coordinate and support charitable fundraising initiatives such as Pink Ribbon Denim Day, Hats for HOPE, and Canadian Cancer Society campaigns.
    • Serve as a witness for signatures for lawyers as required.
    • Monitor and maintain the AED unit.
    • Maintain and update internal office telephone lists for all office locations.
    • Manage an Excel database for visiting lawyers and coordinate workspace arrangements.
    • Administer and maintain the firm’s annual flu shot program.
    • Prepare and organize New Hire Welcome Packages to support the onboarding process.
    • Coordinate seasonal activities, including the setup of the firm’s Christmas tree.
    • Provide support to the Social Committee for office events and initiatives.
    • Other tasks as required. 

    Qualifications + Skills

    • 2+ years of experience working in a law firm or similar professional setting.
    • Proficiency with multi-line phone systems and reception software.
    • Strong understanding of confidentiality requirements and legal office protocols.
    • Basic knowledge of legal terminology and processes is an asset.
    • Excellent verbal and written communication skills.
    • Strong professional presence and client-service mindset.
    • Ability to remain calm, courteous, and efficient in a fast-paced environment.
    • Exceptional interpersonal skills for interacting with clients, lawyers, and staff.

    Working Conditions

    • Normal week-day in- office hours (40).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com