Administrative + Legal Support

Field Law accepts unsolicited résumés for support staff positions that become available from time to time. Interested applicants may submit their covering letter and résumé via email, in confidence to careers@fieldlaw.com. We thank all applicants in advance and advise that only those with relevant and pertinent experience will be contacted.

Qualified applicants are welcomed and preferred to apply directly.

Current Openings

Resource Assistant - Edmonton
- Our Edmonton office has an immediate opening for a Resource Assistant. Reporting directly to the Director of HR + Admin; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
  - Answer calls, schedule appointments, questionings, and meetings and handle administrative and business details.
  - Transcribe correspondence and legal documents from digital recordings or handwritten notes.
  - Manage lawyers’ diaries and update electronic calendars.
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Operate systems such as voice mail messaging systems, copy/scanning machines, and computer scanning equipment.
  - Handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
  - Perform general office duties as required.
  Qualifications + Skills
  - Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, insurance, and corporate law.
  - Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices.
  - Highly motivated and eager to expand knowledge and grow within the legal profession.
  - Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.
  - Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere.
  - Strongly team-oriented, skilled at working closely with colleagues to achieve common goals.
  - Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
  - Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment.
  Working Conditions
  - Normal weekday office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
Legal Assistant, Business Law - Calgary
- Our Calgary office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Preparing, amending, and comparing letters and legal documents
  - Answering calls, schedule appointments, book meetings, and handle administrative and business details
  - Manage lawyer’s electronic calendars
  - Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
  - Overseeing the opening and closing of files
  - Searches for title, registered documents and plans
  - Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps
  - Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names
  - Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws as schedules to Officer’s Certificates)
  - Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court).
  - SEDAR searches and filing.
  - Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents)
  - Draft transmittal letters enclosing documents
  - Preparation of electronic closing books (bookmarked pdfs)
  - PPR Searches
  - PPR certification to do registrations, discharges and postponements
  - Provide back-up for other assistants in their absence
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
  - Access and use online legal resources
  - Ensuring file management system is kept current
  - Other tasks as assigned
  Qualifications + Skills
  - 2+ years of experience preferably working in the corporate/commercial/securities law practice area
  - Recognized 2-year Legal Assistant Diploma
  - Advanced computer skills
  - Strong word processing skills
  - Strong analytical skills and problem solving with minimal supervision
  - Ability to prioritize effectively and manage high pressure deadlines
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com
Office Services Clerk - Edmonton
- Our Edmonton office has an immediate opening for a full-time Office Services Clerk. The Office Services clerk is an essential role in assisting Fielders in their day-to-day work.
  You understand the importance of confidentiality in a professional setting and have a great attention to detail. You have exceptional client service skills, are organized, and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  Administrative Tasks:
  - Handling incoming and outgoing mail, packages, and deliveries.
  - Distribute incoming mail and deliveries to appropriate recipients.
  - Run high volume copy machines.
  - Perform jobs/projects that may require tight deadlines with accuracy.
  - Handle highly sensitive and confidential documents.
  General Office Support:
  - Maintain cleanliness and organization of common areas.
  - Assisting with basic troubleshooting (e.g., printer issues).
  - Ensure copiers are working properly (ex: Clears paper jams and inform technicians of specific problems).
  - Upkeep of copier rooms by keeping them neat and well stocked.
  Inventory Management:
  - Regularly monitoring office supply levels to prevent shortages or excess and ordering as needed.
  - Organize and restock supplies.
  Reception Coverage and Customer Service:
  - Operating the reception desk and handling calls.
  - Greet and welcome visitors, creating a friendly and professional first impression.
  - Answering phone calls, taking messages, and transferring calls.
  - Assisting with general inquiries from clients or colleagues.
  Hospitality:
  - Arrange meeting rooms, beverages, and catering for internal events.
  - Preparing, cleaning, and sanitizing of boardrooms/offices.
  - Boardroom management – inventory, cleanliness, etc.
  - Reconciling hospitality invoices and submitting invoices to billing.
  Qualifications + Skills
  - 2+ years of experience in Office Services or related field.
  - 2+ years of experience working in a law firm or similar professional setting.
  - Excellent at providing client service.
  - Strong attention to detail.
  - Strong team player.
  Working Conditions
  - Normal week-day in- office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Receptionist - Edmonton
- Our Edmonton office has an immediate opening for a full-time Receptionist. This role serves as the primary point of contact for clients and visitors, providing exceptional front-line service with a high level of professionalism. The Receptionist supports lawyers, staff, and clients through effective communication, strong organizational skills, and a steadfast commitment to confidentiality. This position plays a key role in delivering high-quality administrative support and ensuring the smooth and efficient daily operation of the law firm.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Provide professional and welcoming experience by greeting clients, visitors, and vendors.
  - Manage and operate the multi-location switchboard for Yellowknife and Edmonton offices, while providing reception coverage for the Calgary office when needed.
  - Handle and route incoming cold calls with professionalism, accuracy, and discretion.
  - Maintain a clean, organized, and client-ready reception area and boardrooms.
  - Process and distribute incoming faxes, payments, courier packages, and all incoming/outgoing deliveries.
  - Schedule and manage boardroom bookings for internal and external meetings.
  - Provide support to the Office Services team.
  - Enter and monitor limitation dates for Edmonton assistants and lawyers with a high degree of accuracy.
  - Maintain and update SPIN2/Land Titles login credentials.
  - Update and distribute the firm’s Field Bulletin to ensure staff have current information.
  - Coordinate and support charitable fundraising initiatives such as Pink Ribbon Denim Day, Hats for HOPE, and Canadian Cancer Society campaigns.
  - Serve as a witness for signatures for lawyers as required.
  - Monitor and maintain the AED unit.
  - Maintain and update internal office telephone lists for all office locations.
  - Manage an Excel database for visiting lawyers and coordinate workspace arrangements.
  - Administer and maintain the firm’s annual flu shot program.
  - Prepare and organize New Hire Welcome Packages to support the onboarding process.
  - Coordinate seasonal activities, including the setup of the firm’s Christmas tree.
  - Provide support to the Social Committee for office events and initiatives.
  - Other tasks as required.
  Qualifications + Skills
  - 2+ years of experience working in a law firm or similar professional setting.
  - Proficiency with multi-line phone systems and reception software.
  - Strong understanding of confidentiality requirements and legal office protocols.
  - Basic knowledge of legal terminology and processes is an asset.
  - Excellent verbal and written communication skills.
  - Strong professional presence and client-service mindset.
  - Ability to remain calm, courteous, and efficient in a fast-paced environment.
  - Exceptional interpersonal skills for interacting with clients, lawyers, and staff.
  Working Conditions
  - Normal week-day in- office hours (40).
  - Must have the ability to work in a fast-paced work environment.
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Legal Assistant, Business Law - Edmonton
- Our Edmonton office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Preparing, amending, and comparing letters and legal documents
  - Answering calls, schedule appointments, book meetings, and handle administrative and business details
  - Manage lawyer’s electronic calendars
  - Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
  - Overseeing the opening and closing of files
  - Searches for title, registered documents and plans
  - Registrations (transfers, caveats, restrictive covenants, postponements, discharges, change of address)
  - Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps
  - Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names
  - Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws as schedules to Officer’s Certificates)
  - Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court), fire code, safety codes council, municipal compliance, elevator, boiler, expropriation, copyright, patent, environmental law centre, abandoned well, EASR, flood plain, WCB, employment standards, GST registration, etc.)
  - Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents)
  - Draft transmittal letters enclosing documents
  - Draft reporting letter to client and statement of funds received and disbursed
  - Preparation of electronic closing books (bookmarked pdfs)
  - PPR Searches
  - PPR certification to do registrations, discharges and postponements
  - Provide back-up for other assistants in their absence
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
  - Access and use online legal resources
  - Conduct searches
  - Prepare and update closing books, minute books and/or applications
  - Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer’s time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
  - Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
  - Ensuring file management system is kept current
  - Other tasks as assigned
  Qualifications + Skills
  - 2+ years of experience preferably working in the corporate/commercial law practice area
  - Recognized 2-year Legal Assistant Diploma
  - Advanced computer skills
  - Strong word processing skills
  - Strong analytical skills and problem solving with minimal supervision
  - Ability to prioritize effectively and manage high pressure deadlines
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com
Resource Assistant - Calgary
- Our Calgary office has an immediate opening for a Resource Assistant. Reporting directly to the Manager, Legal Support Services; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
  - Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and handle administrative and business details.
  - Transcribe correspondence and legal documents from digital recordings or handwritten notes.
  - Manage lawyers’ diaries and update electronic calendar.
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Access and use online legal resources.
  - Operate office equipment such as voice mail messaging systems, photocopying machines, and computer scanning equipment.
  - Handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
  - Perform general office duties as required.
  Qualifications + Skills
  - Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, wills and estates, insurance, and corporate law.
  - Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices.
  - Highly motivated and eager to expand knowledge and grow within the legal profession.
  - Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.
  - Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere.
  - Strongly team-oriented, skilled at working closely with colleagues to achieve common goals.
  - Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
  - Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment.
  Working Conditions
  - Normal weekday office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

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