Administrative + Legal Support

Field Law accepts unsolicited résumés for support staff positions that become available from time to time. Interested applicants may submit their covering letter and résumé via email, in confidence to careers@fieldlaw.com. We thank all applicants in advance and advise that only those with relevant and pertinent experience will be contacted.

Qualified applicants are welcomed and preferred to apply directly.

Current Openings

Resource Assistant - Edmonton
- Our Edmonton office has an immediate opening for a Resource Assistant. Reporting directly to the Director of HR + Admin; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
  - Answer calls, schedule appointments, questionings, and meetings and handle administrative and business details.
  - Transcribe correspondence and legal documents from digital recordings or handwritten notes.
  - Manage lawyers’ diaries and update electronic calendars.
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Operate systems such as voice mail messaging systems, copy/scanning machines, and computer scanning equipment.
  - Handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
  - Perform general office duties as required.
  Qualifications + Skills
  - Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, insurance, and corporate law.
  - Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices.
  - Highly motivated and eager to expand knowledge and grow within the legal profession.
  - Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.
  - Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere.
  - Strongly team-oriented, skilled at working closely with colleagues to achieve common goals.
  - Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
  - Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment.
  Working Conditions
  - Normal weekday office hours (35) in office.
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
Corporate Services Support Clerk - Calgary
- Our Calgary office is actively seeking a highly motivated and detail-oriented Corporate Services Clerk. This integral position reports directly to the Team Lead, Corporate Services, and plays a critical role in supporting all administrative functions within the department to ensure its smooth operation, while also assisting with the execution of annual compliance processes for our diverse corporate client base.
  The ideal candidate will demonstrate exceptional organizational skills, allowing them to manage multiple tasks with precision and efficiency. A keen attention to detail is essential, as the role involves ensuring compliance with all regulatory requirements and maintaining accurate documentation. We are looking for someone who thrives in a collaborative team environment, is proactive in their approach, and is committed to achieving high-quality results.
  At Field Law, we uphold our core values of Collegiality, Integrity, and Professional Excellence. These values guide our commitment to creating a positive and respectful workplace where every team member can contribute to our shared success. If you are passionate about advancing your career in corporate services and wish to be part of a dynamic team, we invite you to apply.
  Duties + Responsibilities
  - Opening and closing corporate files in accordance with internal processes.
  - Sending out virtual minute books.
  - Maintaining and organizing virtual minute book filing to ensure records are complete and up to date.
  - Assisting with the filing of annual returns on CORES, as needed.
  - Assisting with other CORES Level 1 filings, as needed.
  - Processing updates in corporate database.
  - Monitoring and managing general department email account.
  - Handling all registered mail received by the department.
  - Forwarding weekly charges to accounting for various department accounts.
  - Performing follow-ups on outstanding annual compliance matters.
  - Conducting 60-day and end-of-month strike warning follow-ups.
  - Handling preparation and forwarding of annual compliance packages for extra-provincial registrations.
  - Preparing engagement letters for new clients.
  - Assisting with general administrative duties within the department.
  - Supporting paralegals with administrative and clerical tasks.
  - Assisting in the creation of virtual minute books for new corporate intakes.
  - Conducting corporate searches, as needed.
  - Other administrative tasks as required.
  Qualifications + Skills
  - Legal Assistant/Paralegal Diploma or related education.
  - Experience working in a law firm or a similar professional setting.
  - Experience working in the corporate law area and on annual compliance matters.
  - Working knowledge of ALF.
  - Advanced computer skills.
  - Excellent organizational skills with strong attention to detail.
  - Excellent follow-up and organizational skills.
  - Strong analytical skills and problem solving with minimal supervision.
  - Ability to prioritize effectively and handle pressure and deadlines.
  Working Conditions
  - Ability to work in a fast-paced and dynamic work environment.
  - Normal weekday in-office hours (35).
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Talent Coordinator, Associate + Student Programs - Edmonton
- Our Edmonton office is looking for Talent Coordinator, Associate + Student Programs. This role provides comprehensive administrative support to the Director of Professional Recruitment and Development. You will be responsible for onboarding and offboarding activities, managing membership renewals, and supporting firm-wide administrative and reporting functions, primarily for lawyers and students.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  Onboarding, Offboarding & Development Support
  - Support lawyer’s onboarding and offboarding processes
  - Support training and professional development administration
  - Maintain and update employee records, checklists, and documentation
  - Prepare reports and maintain administrative and financial records
  - Process invoices, expenses, and related administrative documentation
  - Coordinate performance review processes and related documentation
  - Provide general administrative support and assist with projects as required
  General Administrative Duties
  - Maintain and update internal systems and databases as required
  - Order business cards and stamps
  - Coordinate memorial correspondence, including gifts and flowers
  - Maintain and update internal Reference Manual
  Membership Renewals
  - Manage annual membership renewals for legal professionals
  Law Society of Alberta Administration
  - Manage Law Society of Alberta civil litigation filings
  - Complete Law Society firm self-reports
  - Coordinate Professional Liability Insurance renewals
  Qualifications + Skills
  - 3+ years of experience in an administrative or professional support role, preferably within a legal or professional services environment
  - Strong organizational skills with the ability to manage multiple priorities and deadlines
  - Ability to work independently while exercising discretion, confidentiality, and sound judgment
  - High attention to detail and accuracy
  - Strong written and verbal communication skills
  - Ability to handle confidential and sensitive information with discretion
  - Proficient in Microsoft Office and scheduling/calendar tools
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
  Only qualified applicants will be notified.
Legal Assistant, Wills, Estates + Trusts - Calgary
- This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of wills, estates and trusts.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Booking appointments and managing of lawyer’s calendars.
  - Scheduling meetings and/or questioning and mediations.
  - Providing back-up for other assistants in their absence.
  - Entering lawyer’s time.
  - Billing, including client follow up on outstanding A/R.
  - Coordinating searches: Titles, encumbrances, plans, taxes & corporate.
  - Submitting/Filing documents (i.e., LTO, Courthouse).
  - Accessing online legal resources.
  - Responding to internal and external requests.
  - Meeting/liaising/reporting to clients.
  - Organizing documents and binders.
  - Ensuring file management system is kept current.
  - Submitting lawyer’s receipts for reimbursement.
  - Managing the diarization of important dates.
  - Overseeing the opening and closing of files as well as filing of physical documents.
  - Preparing letters and legal documents as well as amending and comparing.
  - Retrieving physical copies of wills/epa/pds; drafting and providing authorizations to release.
  - Estate litigation – Court filings, compiling and bookmarking affidavits/briefs/applications/orders for filing and service
  - Submissions; sending out releases; distributing the funds after everything is finalized to all listed beneficiaries; sending out reporting letters.
  - Introductory packages for new clients re estate planning matters – drafting and providing retainer letters and estate planning questionnaires; obtaining client contact information; explaining estate planning processes.
  - Other tasks as assigned
  Qualifications + Skills
  - Recognized 2-year Legal Assistant Diploma.
  - Experience working in the wills & estates practice area.
  - Experience working in a litigation environment (WET area an asset) and filing Court documents.
  - Knowledge of the OPGT submissions and requirements an asset.
  - Advanced computer skills.
  - Excellent organizational skills with strong attention to detail.
  - Excellent follow-up and bring-forward skills.
  - Strong analytical skills and problem solving with minimal supervision.
  - Ability to prioritize effectively and handle high pressure deadlines.
  Working Conditions
  - Ability to work in a fast-paced and dynamic work environment
  - Normal weekday office hours (35)
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Paralegal, Corporate Services - Yellowknife
- Our Yellowknife office is seeking an experienced Paralegal to join the Corporate Services Department, working out of Edmonton or Calgary in support of our Yellowknife office. Reporting to the Manager, Corporate Services, this role involves collaborating closely with lawyers and corporate services professionals across the firm. The successful candidate will be responsible for independently managing a broad range of corporate transactions across the Northwest Territories, Yukon, and Nunavut, including general searches and registration services, incorporations, share structure amendments, share issuances, transfers and redemptions, amalgamations, extra-territorial registrations, director and officer changes, and the preparation of related searches and reports.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  
  Duties + Responsibilities
  - Manage the incorporation and organization of territorial and federal corporations, including societies and not-for-profit entities.
  - Act as a key resource to lawyers on corporate transactions, including amalgamations, plans of arrangement, reorganizations, continuances, and corporate amendments.
  - Oversee and coordinate extra-territorial registrations in the Northwest Territories, Nunavut and Yukon, and ensuring ongoing regulatory compliance.
  - Registration of Limited Partnerships, both domestic and extra-territorial, including ongoing filings and structural changes.
  - Prepare, review, and approve dividend resolutions and other corporate authorizing documents, exercising sound judgment and attention to corporate governance requirements.
  - Conduct comprehensive minute book reviews, identify deficiencies, and implement corrective actions to ensure accuracy and regulatory compliance.
  - Maintain oversight of corporate records by managing entries into corporate databases and document management systems, ensuring data integrity and consistency.
  - Work independently with minimal supervision while also providing mentorship, guidance, and quality control support within a team environment.
  - Other tasks as assigned
  Qualifications + Skills
  - Completion of a paralegal diploma or certificate with a minimum 5 years’ experience as a corporate paralegal
  - Experience in all aspects of Northwest Territories, Nunavut, Yukon and Federal corporate work is required, Alberta CORES III work and accreditation is an asset.
  - Exceptional accuracy, discretion, and attention to detail while managing high volumes of work and complex, deadline-driven matters
  - Ability to prioritize and coordinate activities in a timely manner
  - Familiarity with a corporate database such as ALF is an asset
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
  Only qualified applicants will be notified.

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