Administrative + Legal Support

Current Openings

• Receptionist - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Receptionist. This role serves as the primary point of contact for clients and visitors, providing exceptional front-line service with a high level of professionalism. The Receptionist supports lawyers, staff, and clients through effective communication, strong organizational skills, and a steadfast commitment to confidentiality. This position plays a key role in delivering high-quality administrative support and ensuring the smooth and efficient daily operation of the law firm.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Provide professional and welcoming experience by greeting clients, visitors, and vendors.
    • Manage and operate the multi-location switchboard for Yellowknife and Edmonton offices, while providing reception coverage for the Calgary office when needed.
    • Handle and route incoming cold calls with professionalism, accuracy, and discretion.
    • Maintain a clean, organized, and client-ready reception area and boardrooms.
    • Process and distribute incoming faxes, payments, courier packages, and all incoming/outgoing deliveries.
    • Schedule and manage boardroom bookings for internal and external meetings.
    • Provide support to the Office Services team.
    • Enter and monitor limitation dates for Edmonton assistants and lawyers with a high degree of accuracy.
    • Maintain and update SPIN2/Land Titles login credentials.
    • Update and distribute the firm’s Field Bulletin to ensure staff have current information.
    • Coordinate and support charitable fundraising initiatives such as Pink Ribbon Denim Day, Hats for HOPE, and Canadian Cancer Society campaigns.
    • Serve as a witness for signatures for lawyers as required.
    • Monitor and maintain the AED unit.
    • Maintain and update internal office telephone lists for all office locations.
    • Manage an Excel database for visiting lawyers and coordinate workspace arrangements.
    • Administer and maintain the firm’s annual flu shot program.
    • Prepare and organize New Hire Welcome Packages to support the onboarding process.
    • Coordinate seasonal activities, including the setup of the firm’s Christmas tree.
    • Provide support to the Social Committee for office events and initiatives.
    • Other tasks as required. 

    Qualifications + Skills

    • 2+ years of experience working in a law firm or similar professional setting.
    • Proficiency with multi-line phone systems and reception software.
    • Strong understanding of confidentiality requirements and legal office protocols.
    • Basic knowledge of legal terminology and processes is an asset.
    • Excellent verbal and written communication skills.
    • Strong professional presence and client-service mindset.
    • Ability to remain calm, courteous, and efficient in a fast-paced environment.
    • Exceptional interpersonal skills for interacting with clients, lawyers, and staff.

    Working Conditions

    • Normal week-day in- office hours (40).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Legal Assistant, Intellectual Property + Technology - Edmonton

  • Our Edmonton office is looking for an Assistant in our Intellectual Property + Technology department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

     

    Duties + Responsibilities

    • Review incoming correspondence, co-ordinate the flow of information and prepare documents and reporting letters.
    • Respond to routine inquiries from clients.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
    • Access and use online patent office websites and databases.
    • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
    • Assist with Billing and Invoicing.
    • Other duties as assigned.

    Qualifications + Skills

    • 2+ years of experience preferably working in patents and trademarks.
    • Experience in patent and trademark prosecution preferred.
    • Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
    • Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
    • Strong analytical and accuracy skills and problem solving with minimal supervision.

    Working Conditions

    • Hybrid working environment; minimum 3-days working in the Edmonton office.
    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com