Administrative + Legal Support

Field Law accepts unsolicited résumés for support staff positions that become available from time to time. Interested applicants may submit their covering letter and résumé via email, in confidence to careers@fieldlaw.com. We thank all applicants in advance and advise that only those with relevant and pertinent experience will be contacted.

Qualified applicants are welcomed and preferred to apply directly.

Current Openings

Legal Assistant, Intellectual Property - Edmonton
- Our Edmonton office is looking for an Assistant in our Intellectual Property + Technology department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.
  We place great value in a candidate’s ability to recognize the importance of teamwork and participate in facilitating a culture of collaboration, integrity, and professional excellence.
  Duties + Responsibilities
  - Review incoming correspondence, co-ordinate the flow of information and prepare documents and reporting letters.
  - Respond to routine inquiries from clients.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
  - Access and use online patent office websites and databases.
  - Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
  - Assist with Billing and Invoicing.
  - Other duties as assigned.
  Qualifications + Skills
  - 4+ years of experience preferably working in patents and trademarks.
  - Experience in patent and trademark prosecution preferred.
  - Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
  - Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
  - Strong analytical and accuracy skills and problem solving with minimal supervision.
  Working Conditions
  - Hybrid working environment; minimum 3-days working in the Edmonton office.
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com.
Legal Assistant, Labour + Employment - Calgary
- Our Calgary office is looking for a legal assistant in our Labour + Employment department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of L+E law.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Preparing, amending, and comparing letters and legal documents
  - Answer the telephone, schedule appointments, book meetings, greet visitors and handle administrative and business details
  - Manage lawyer’s and paralegal’s diaries and electronic calendars
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information and respond to routine inquiries
  - Overseeing the opening and closing of files as well as filing of physical documents
  - Provide back-up for other assistants in their absence
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
  - Access and use online legal resources
  - Booking and diarizing Court dates, filing deadlines and return dates
  - Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer’s time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
  - Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
  - Ensuring file management system is kept current
  - Perform general office duties as required
  - Other tasks as assigned
  Qualifications + Skills
  - 4+ years of experience preferably working in the labour + employment law practice area
  - Recognized 2-year Legal Assistant Diploma
  - Familiarity with the Employment Standards Code, Labour Relations Board and Workers' Compensation is an asset
  - Advanced computer skills
  - Strong analytical skills and problem solving with minimal supervision
  - Ability to prioritize effectively and manage high pressure deadlines
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com.
Corporate Services Support Clerk - Calgary
- Our Calgary office is actively seeking a highly motivated and detail-oriented Corporate Services Clerk. This integral position reports directly to the Team Lead, Corporate Services, and plays a critical role in supporting all administrative functions within the department to ensure its smooth operation, while also assisting with the execution of annual compliance processes for our diverse corporate client base.
  The ideal candidate will demonstrate exceptional organizational skills, allowing them to manage multiple tasks with precision and efficiency. A keen attention to detail is essential, as the role involves ensuring compliance with all regulatory requirements and maintaining accurate documentation. We are looking for someone who thrives in a collaborative team environment, is proactive in their approach, and is committed to achieving high-quality results.
  At Field Law, we uphold our core values of Collegiality, Integrity, and Professional Excellence. These values guide our commitment to creating a positive and respectful workplace where every team member can contribute to our shared success. If you are passionate about advancing your career in corporate services and wish to be part of a dynamic team, we invite you to apply.
  Duties + Responsibilities
  - Opening and closing corporate files in accordance with internal processes.
  - Sending out virtual minute books.
  - Maintaining and organizing virtual minute book filing to ensure records are complete and up to date.
  - Assisting with the filing of annual returns on CORES, as needed.
  - Assisting with other CORES Level 1 filings, as needed.
  - Processing updates in corporate database.
  - Monitoring and managing general department email account.
  - Handling all registered mail received by the department.
  - Forwarding weekly charges to accounting for various department accounts.
  - Performing follow-ups on outstanding annual compliance matters.
  - Conducting 60-day and end-of-month strike warning follow-ups.
  - Handling preparation and forwarding of annual compliance packages for extra-provincial registrations.
  - Preparing engagement letters for new clients.
  - Assisting with general administrative duties within the department.
  - Supporting paralegals with administrative and clerical tasks.
  - Assisting in the creation of virtual minute books for new corporate intakes.
  - Conducting corporate searches, as needed.
  - Other administrative tasks as required.
  Qualifications + Skills
  - Legal Assistant/Paralegal Diploma or related education.
  - Experience working in a law firm or a similar professional setting.
  - Experience working in the corporate law area and on annual compliance matters.
  - Working knowledge of ALF.
  - Advanced computer skills.
  - Excellent organizational skills with strong attention to detail.
  - Excellent follow-up and organizational skills.
  - Strong analytical skills and problem solving with minimal supervision.
  - Ability to prioritize effectively and handle pressure and deadlines.
  Working Conditions
  - Ability to work in a fast-paced and dynamic work environment.
  - Normal weekday in-office hours (35).
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Accounts Payable + Receivable Clerk - Calgary
- We are seeking a detail-oriented and highly organized Accounts Payable + Receivable Clerk to join our Finance team. This role is essential in supporting the firm's day-to-day financial operations by ensuring the accurate and timely processing of vendor payments and client receipts. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced, professional environment.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Accurately code and allocate expenses and invoices in accordance with internal procedures.
  - Review and post all invoices to the accounting system.
  - Prepare cheque runs and process electronic payments, including EFT and wire transfers.
  - Process daily check requests by verifying invoice accuracy and completeness.
  - Create and maintain vendor records, including EFT details and payment terms.
  - Maintain and reconcile vendor accounts; communicate with vendors to resolve discrepancies.
  - Reconcile monthly corporate credit card statements and ensure supporting documentation is complete.
  - Process credit card payments and ensure timely and accurate recording of cash receipts.
  - Monitor incoming client payments and maintain accurate records of transactions and related communications.
  - Correspond with lawyers, legal assistants, and clients regarding payment inquiries, including providing payment histories and account statements.
  - Assist with basic collections follow-ups and accounts receivable tracking as required.
  - Assist in maintaining the integrity of financial records and ensure compliance with internal accounting procedures.
  - Maintain an organized and up-to-date vendor filing system.
  - Perform other administrative and accounting duties as assigned.
  Qualifications + Skills
  - Post-secondary education in Accounting, Business Administration, or equivalent experience.
  - Minimum of 2 years of accounts payable and/or receivable experience; law firm or professional services experience is an asset.
  - Proficiency in Microsoft Office (Excel, Word, Outlook).
  - Experience with accounting software (e.g., Aderant, Acumin, or similar) is preferred.
  - Familiarity with EFT, wire payments, and reconciliation practices.
  - Understanding basic accounting principles and internal controls.
  Working Conditions
  - Fast-paced and dynamic work environment.
  - Hybrid working environment (3 days minimum in the office).
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Billing Analyst - Calgary or Edmonton
- We are seeking a full-time Billing Analyst to join our legal billing team in either Calgary or Edmonton. This role is ideal for someone with strong legal billing knowledge and a keen eye for detail, who can thrive in a fast-paced, high-volume environment. The Billing Analyst will play a key role in ensuring billing accuracy and compliance with client and e-billing guidelines, working closely with the Client Revenue Services, Team Lead and legal professionals.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Perform all duties related to monthly, quarterly and year end billing cycles, including the preparation, review, and submission of client invoices.
  - Review billing instructions to ensure invoices align with client and e-billing guidelines.
  - Submit invoices through electronic billing platforms; monitor acceptance and resolve rejections or discrepancies as needed.
  - Collaborate with lawyers, legal assistants, and billing staff to address billing inquiries and ensure timely and accurate processing.
  - Maintain and update client/matter rates, billing arrangements, and timekeeper details.
  - Monitor and follow up on unbilled time and outstanding accounts receivable in coordination with the Client Revenue Services, Team Lead.
  - Provide regular reports to lawyers on WIP (Work in Progress), billing status, and thresholds for alternate fee arrangements.
  - Liaise with the E-Billing Team to resolve rejected submissions and complete online accruals and reporting in client systems.
  - Ensure compliance with firm policies and client billing requirements, escalating issues as necessary.
  - Communicate proactively with billing lawyers to meet timelines and expectations.
  - Support the collections process by preparing credit notes or re-issued invoices, following up on outstanding payments as directed, flagging delays for escalation, and forwarding unresolved matters to the Debt Recovery Department as needed.
  - Support billing deadlines with flexibility to work extended hours when required.
  - Other tasks as assigned.
  Qualifications + Skills
  - Post-secondary education in Accounting, Finance, or Business; equivalent work experience will also be considered.
  - Minimum 3 years of related experience, including billing, accounts receivable, collections, or client service, preferably in a law firm or professional services environment.
  - Familiarity with legal billing processes and client-specific billing arrangements.
  - Experience with Aderant Expert or similar billing/accounting systems is an asset.
  - Working knowledge of e-billing systems and processes.
  - Proficiency in Microsoft Excel and Word.
  - Excellent organizational and time management skills with the ability to manage competing priorities.
  - Strong communication and interpersonal skills with the ability to interact with all levels of staff and clients.
  - High level of accuracy, discretion, and attention to detail.
  - Ability to work independently and collaboratively in a team environment.
  - Willingness to work extended hours during peak billing periods.
  Working Conditions
  - Fast-paced and dynamic work environment.
  - Hybrid working environment (3 days minimum in the office).
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Legal Assistant, Litigation - Calgary
- We have an opening for a Litigation Assistant to join our Dispute Resolution/Insurance Litigation Team. This position will be based out of the Calgary office. Reporting directly to the Manager, Legal Support Services; this is a role where you will work with a variety of our firm’s team members and will be responsible for the general administration of your lawyer’s practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail and organizational skills.
  We place great value in a candidate’s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.
  Duties + Responsibilities
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
  - Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and manage administrative and business details.
  - Transcribe correspondence and legal documents from digital recordings or handwritten notes.
  - Manage lawyer’s diaries and update electronic calendar.
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Access and use online legal resources.
  - Operate office equipment such as voice mail messaging systems, photocopying and computer scanning equipment.
  - Manage routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
  - Assist with maintaining client relations.
  - Perform general office duties as required.
  Qualifications + Skills
  - Minimum 5 years of experience preferably working in professional litigation practice area.
  - Recognized 2-year Legal Assistant Diploma.
  - Advanced computer skills.
  - Strong analytical skills and problem solving with minimal supervision.
  Working Conditions
  - Normal week-day office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com
Business Development Specialist - Edmonton or Calgary
- Field Law, a dynamic and growing regional law firm, is seeking a motivated business development specialist to join our team in either Calgary or Edmonton. This role is a great opportunity for someone looking to advance their career and take on more responsibility across a variety of practice and industry areas. As a member of a small, yet impactful team, we are looking for someone who aligns with our culture, demonstrates unwavering grit and hustle and who can think on their feet and bring new ideas.
  Our Business Development and Marketing (BDM) department is integrated across all offices and is responsible for business development, marketing, client experience and public relations.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  In this dynamic role, the successful candidate will engage in a variety of duties to support the business development activities of the firm. Key responsibilities include:
  - Assisting in the implementation and monitoring of business plans for practice and industry groups, ensuring alignment with the firm's strategic plan.
  - Developing and implementing innovative business development strategies for lawyers, aligned with the firm's objectives and market opportunities.
  - Providing coaching and guidance to lawyers to enhance their business development skills.
  - Supporting lawyers in multiple practice areas with creative, compliant, client centric RFx.
  - Establishing and managing a Key Account Management program to maintain and expand existing client relationships.
  - Developing a system for acquiring representative experiences for the firm’s experience management system.
  - Facilitating business development by collecting and disseminating business, industry, and competitor intelligence.
  - Building and nurturing relationships with potential clients, community partners, and stakeholders.
  - Understanding client needs and expectations to help identify new business opportunities.
  Qualifications + Skills
  The ideal candidate for this role is a confident and highly detail-oriented individual with the ability to think quickly and creatively. You should be well-organized, efficient, and capable of multitasking with grace and professionalism. Exceptional written and verbal communication skills are essential, along with a proven background in business development or sales support, ideally within a professional services environment.
  You should be adept at navigating ambiguous situations, influencing others, and driving initiatives to meet crucial deadlines and deliver results. As a self-motivated professional, the ability to work independently, while also being an active and positive contributor to the team, is key.
  To succeed in this role, you must:
  - Have at least five years experience in business development or sales support, with a proven track record of escalating responsibilities and achievements.
  - Hold a degree or equivalent qualification in commerce or a related field.
  - Demonstrate the capacity to think strategically and execute day-to-day tasks with excellence.
  - Serve as a strong and prominent advocate for business development, marketing, and the firm's overall mission.
  - Be driven to make a significant impact and become a key player in the organization.
  - Showcase a history of resilience, adaptability, and a strong commitment to achieving goals.
  Working Conditions
  - Hybrid work arrangement, minimum 3 days per week in office (Calgary or Edmonton).
  - Compensation will be commensurate with experience.
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
  Only qualified applicants will be notified.
Legal Assistant, Business Law - Calgary
- Our Calgary office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Preparing, amending, and comparing letters and legal documents
  - Answer the telephone, schedule appointments, book meetings, greet visitors and handle administrative and business details
  - Manage lawyer’s diaries and electronic calendars
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information and respond to routine inquiries
  - Overseeing the opening and closing of files as well as filing of physical documents
  - Provide back-up for other assistants in their absence
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
  - Access and use online legal resources
  - Conduct searches
  - Prepare and update closing books and applications
  - Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer’s time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
  - Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
  - Ensuring file management system is kept current
  - Perform general office duties as required
  - Other tasks as assigned
  Qualifications + Skills
  - 2+ years of experience preferably working in the corporate/commercial law practice area
  - Recognized 2-year Legal Assistant Diploma
  - Advanced computer skills
  - Strong word processing skills
  - Strong analytical skills and problem solving with minimal supervision
  - Ability to prioritize effectively and manage high pressure deadlines
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com

Explore current openings and student programs.