Administrative + Legal Support

Current Openings

• Legal Assistant, Intellectual Property - Edmonton

  • Our Edmonton office is looking for an Assistant in our Intellectual Property department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.

    We place great value in a candidate’s ability to recognize the importance of teamwork and participate in facilitating a culture of collaboration, integrity, and professional excellence. 

    Duties + Responsibilities

    • Review incoming correspondence, coordinate the flow of information and prepare documents and reporting letters.
    • Respond to routine inquiries from clients.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
    • Access and use online patent office websites and databases.
    • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
    • Assist with Billing and Invoicing.
    • Other duties as assigned.

    Qualifications + Skills

    • 4+ years of experience preferably working in patents and trademarks.
    • Experience in patent and trademark prosecution preferred.
    • Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
    • Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
    • Strong analytical and accuracy skills and problem solving with minimal supervision.

    Working Conditions

    • Hybrid working environment; minimum 3-days working in the Edmonton office.
    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com.

• Office Services Clerk - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Office Services Clerk. The Office Services clerk is an essential role in assisting Fielders in their day-to-day work.

    You understand the importance of confidentiality in a professional setting and have a great attention to detail. You have exceptional client service skills, are organized, and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    Administrative Tasks:

    • Handling incoming and outgoing mail, packages, and deliveries.
    • Distribute incoming mail and deliveries to appropriate recipients.
    • Run high volume copy machines.
    • Perform jobs/projects that may require tight deadlines with accuracy. 
    • Handle highly sensitive and confidential documents.

    General Office Support:

    • Maintain cleanliness and organization of common areas.
    • Assisting with basic troubleshooting (e.g., printer issues).
    • Ensure copiers are working properly (ex: Clears paper jams and inform technicians of specific problems).
    • Upkeep of copier rooms by keeping them neat and well stocked.

    Inventory Management:

    • Regularly monitoring office supply levels to prevent shortages or excess and ordering as needed.
    • Organize and restock supplies.

    Reception Coverage and Customer Service:

    • Operating the reception desk and handling calls.
    • Greet and welcome visitors, creating a friendly and professional first impression.
    • Answering phone calls, taking messages, and transferring calls.
    • Assisting with general inquiries from clients or colleagues.

    Hospitality:

    • Arrange meeting rooms, beverages, and catering for internal events.
    • Preparing, cleaning, and sanitizing of boardrooms/offices.
    • Boardroom management – inventory, cleanliness, etc.
    • Reconciling hospitality invoices and submitting invoices to billing.

    Qualifications + Skills

    • 2+ years of experience in Office Services or related field.
    • 2+ years of experience working in a law firm or similar professional setting.
    • Excellent at providing client service.
    • Strong attention to detail.
    • Strong team player.

    Working Conditions

    • Normal week-day in- office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Paralegal, Real Estate Services - Calgary

  • Our Calgary office is looking for a Paralegal to join our Real Estate team. This position will report directly to the Team Lead, Real Estate Services, this is a role where you are responsible for all aspects of real estate transactions. The ideal candidate is proactive, self-sufficient, has high attention to detail and exceptional organizational skills.

    We place great value in a candidate’s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.

    Duties + Responsibilities

    • Use word processing, spreadsheet, database to prepare correspondence and legal documents in support of Real Estate transactions.
    • Answer the telephone, schedule appointments and meetings, greet visitors and handle administrative and business details.
    • Review Real Estate and Financing Contracts for pertinent information such as closing requirements and managing important dates.
    • Review conflict searches and coordinate file openings.
    • Perform due diligence searches such as PPSA, Land Titles, Bankruptcy, Court House and Corporation Registry with the ability to review the same and provide summary to responsible lawyers.
    • Draft, prepare and organize documents required to complete residential and purchase transactions and financing transactions.
    • Comprehensive review of lender instructions to determine funding requirements and the ability to draft security documents.
    • Handle all Land Titles Office, and Personal Property Registry registrations and filings.
    • Maintain efficient file system and have strong organizational skills with exceptional attention to detail.
    • Strong oral and written communication skills to communicate effectively with clients, lenders, counsel and realtors independently.
    • Handle trust fund deposits in accordance with our firm’s trust policy, cheque requests, time entry and billing.
    • Builder and Private Lender transactions
    • Additional duties as assigned by the team lead or lawyer

    Qualifications + Skills

    • 5-10 years of real estate experience, preferably in a paralegal role
    • Recognized 2-year Legal Assistant or Paralegal Diploma
    • Eager to grow and learn
    • Pro-active and self-sufficient
    • Positive attitude
    • Team oriented
    • Excellent organizational skills with strong attention to detail
    • Ability to prioritize and effectively handle deadline

    Working Conditions

    • Normal weekday in- office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com.