Administrative + Legal Support

Current Openings

• Legal Assistant, Intellectual Property - Edmonton

  • Our Edmonton office is looking for an Assistant in our Intellectual Property department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.

    We place great value in a candidate’s ability to recognize the importance of teamwork and participate in facilitating a culture of collaboration, integrity, and professional excellence. 

    Duties + Responsibilities

    • Review incoming correspondence, coordinate the flow of information and prepare documents and reporting letters.
    • Respond to routine inquiries from clients.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
    • Access and use online patent office websites and databases.
    • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
    • Assist with Billing and Invoicing.
    • Other duties as assigned.

    Qualifications + Skills

    • 4+ years of experience preferably working in patents and trademarks.
    • Experience in patent and trademark prosecution preferred.
    • Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
    • Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
    • Strong analytical and accuracy skills and problem solving with minimal supervision.

    Working Conditions

    • Hybrid working environment; minimum 3-days working in the Edmonton office.
    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com.

• Paralegal, Litigation Support - Calgary

  • Our Calgary office is looking for a paralegal in our Litigation Support Services Department. Reporting directly to the Litigation Support Services Manager, this is a role where you will work with a variety of practice groups within the firm. You will understand the importance of confidentiality in a professional setting and have exceptional attention to detail. We place great value in a candidate’s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.

    Duties + Responsibilities

    • Prepare Affidavits of Records including review for privilege and relevance
    • Review and unitization of client records
    • Review of transcripts and organize and track undertakings
    • Database administration and support for Litigation software
    • Manage and organize electronic evidence including importing and exporting records in and out of databases
    • Attendance at questionings and hearings to assist with displaying electronic materials as referred to
    • Assist with the preparation of briefs and compiling supporting documentation and caselaw
    • Prepare and assist with compiling and tracking expert packages
    • Preparation of Bill of Costs, Applications, Affidavits, and other court documents
    • Preparation of Court of Appeal materials
    • Communicate regularly with lawyers and staff in a professional manner
    • Participate in a collaborative team environment
    • Track and record time with billing targets
    • Preparation of Chronologies
    • Other tasks as assigned

    Qualifications + Skills

    • Minimum of 5-8 years of litigation experience
    • Experience working in Insurance Litigation is an asset
    • Working knowledge of litigation document management software
    • Advanced computer and technical skills
    • Advanced knowledge of litigation process at all levels of court
    • A high level of skill in both verbal and written communication
    • Detail oriented with strong organizational and time management skills
    • Ability to work to deadlines and maintain a high level of accuracy while working under pressure

    Working Conditions

    • Hybrid work environment
    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment

     Qualified applicants can submit their resume to: careers@fieldlaw.com

• Resource Assistant - Calgary

  • Our Calgary office has an immediate opening for a Resource Assistant. Reporting directly to the Manager, Legal Support Services; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone. 

    Duties + Responsibilities

    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
    • Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and handle administrative and business details.
    • Transcribe correspondence and legal documents from digital recordings or handwritten notes.
    • Manage lawyers’ diaries and update electronic calendar.
    • Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Access and use online legal resources.
    • Operate office equipment such as voice mail messaging systems, photocopying machines, and computer scanning equipment.
    • Handle routine accounting procedures:  billing, cheque deposits/requests, time entry, etc.
    • Perform general office duties as required.

    Qualifications + Skills

    • Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, wills and estates, insurance, and corporate law.
    • Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices. 
    • Highly motivated and eager to expand knowledge and grow within the legal profession.
    • Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.  
    • Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere. 
    • Strongly team-oriented, skilled at working closely with colleagues to achieve common goals. 
    • Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
    • Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment. 

    Working Conditions

    • Normal weekday office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com