Administrative + Legal Support

Field Law accepts unsolicited résumés for support staff positions that become available from time to time. Interested applicants may submit their covering letter and résumé via email, in confidence to careers@fieldlaw.com. We thank all applicants in advance and advise that only those with relevant and pertinent experience will be contacted.

Qualified applicants are welcomed and preferred to apply directly.

Current Openings

Office Services Clerk - Edmonton
- Our Edmonton office has an immediate opening for a full-time Office Services Clerk. The Office Services clerk is an essential role in assisting Fielders in their day-to-day work.
  You understand the importance of confidentiality in a professional setting and have great attention to detail. You have exceptional client service skills, are organized, and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  Administrative Tasks:
  - Handling incoming and outgoing mail, packages, and deliveries.
  - Distribute incoming mail and deliveries to appropriate recipients.
  - Run high volume copy machines.
  - Perform jobs/projects that may require tight deadlines with accuracy.
  - Handle highly sensitive and confidential documents.
  General Office Support:
  - Maintain cleanliness and organization of common areas.
  - Assisting with basic troubleshooting (e.g., printer issues).
  - Ensure copiers are working properly (ex: Clears paper jams and inform technicians of specific problems).
  - Upkeep of copier rooms by keeping them neat and well stocked.
  Inventory Management:
  - Regularly monitoring office supply levels to prevent shortages or excess and ordering as needed.
  - Organize and restock supplies.
  Reception Coverage and Customer Service:
  - Operating the reception desk and handling calls.
  - Greet and welcome visitors, creating a friendly and professional first impression.
  - Answering phone calls, taking messages, and transferring calls.
  - Assisting with general inquiries from clients or colleagues.
  Hospitality:
  - Arrange meeting rooms, beverages, and catering for internal events.
  - Preparing, cleaning, and sanitizing of boardrooms/offices.
  - Boardroom management – inventory, cleanliness, etc.
  - Reconciling hospitality invoices and submitting invoices to billing.
  Qualifications + Skills
  - 2+ years of experience in Office Services or related field.
  - 2+ years of experience working in a law firm or similar professional setting.
  - Excellent at providing client service.
  - Strong attention to detail.
  - Strong team player.
  Working Conditions
  - Normal week-day in- office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified applicants can submit their resume to: careers@fieldlaw.com
Legal Support Clerk, Corporate Services - Edmonton
- Our Yellowknife office is seeking legal support clerk to join the Corporate Services Department, working out of Edmonton office in support of our Yellowknife office. Reporting to the Manager, Corporate Services, this role will provide general invoicing and administrative duties for the clerks and paralegals.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  
  Duties + Responsibilities
  Pre-Billing/Billing:
  - Monthly lists for Domestic and Extra Territorial Corporations Annual Maintenance
  - Monthly lists clean up before passing to billing
  - Sending invoices to billing department
  - Setting reminders
  - Quarterly reporting
  Billing Support:
  - New vendor setups
  - Time entries for missing time as well as standard monthly time entry
  - Liaising with team on client billing inquiries
  - Cancelling, sorting and reissuing billings
  - Assisting with collections
  Post Billing:
  - Contacting client about trust funds
  - Assisting accounting in payment allocation
  - Drafting letters to clients
  - Responding to other agents
  - Processing payments and confirming receipt of payments
  File Management:
  - Performing conflict searches and opening files and ALF cards for new clients
  - Updating contact updates
  - Executing requests from corporate team
  - File closing assistance
  - Making notes in ALF
  - Engagements letters for corporate files
  Other:
  - Yellowknife Business Services Inbox management
  - Other tasks as assigned
  Qualifications + Skills
  - 2+ years’ experience as a Legal Assistant/Clerk with an emphasis on billing experience
  - Recognized 2-year Legal Assistant Diploma
  - Advanced computer skills
  - Strong analytical skills and problem solving with minimal supervision
  - Exposure to corporate businesses in the north territories an asset
  - Strong organizational skills
  Working Conditions
  - Ability to work in a fast-paced and dynamic work environment.
  - Normal week-day office hours (35)
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com
Legal Assistant, Intellectual Property + Technology - Calgary or Edmonton
- Our Edmonton or Calgary office is looking for an Assistant in our Intellectual Property + Technology department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Review incoming correspondence, co-ordinate the flow of information and prepare documents and reporting letters.
  - Respond to routine inquiries from clients.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
  - Access and use online patent office websites and databases.
  - Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
  - Assist with Billing and Invoicing.
  - Other duties as assigned.
  Qualifications + Skills
  - 4+ years of experience preferably working in patents and trademarks.
  - Experience in patent and trademark prosecution preferred.
  - Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
  - Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
  - Strong analytical and accuracy skills and problem solving with minimal supervision.
  Working Conditions
  - Hybrid working environment; minimum 3-days working in the Edmonton or Calgary office.
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com
Resource Assistant - Calgary
- Our Calgary office has an immediate opening for a Resource Assistant. Reporting directly to the Manager, Legal Support Services; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
  - Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and handle administrative and business details.
  - Transcribe correspondence and legal documents from digital recordings or handwritten notes.
  - Manage lawyers’ diaries and update electronic calendar.
  - Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
  - Access and use online legal resources.
  - Operate office equipment such as voice mail messaging systems, photocopying machines, and computer scanning equipment.
  - Handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
  - Perform general office duties as required.
  Qualifications + Skills
  - Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, wills and estates, insurance, and corporate law.
  - Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices.
  - Highly motivated and eager to expand knowledge and grow within the legal profession.
  - Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.
  - Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere.
  - Strongly team-oriented, skilled at working closely with colleagues to achieve common goals.
  - Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
  - Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment.
  Working Conditions
  - Normal weekday office hours (35).
  - Must have the ability to work in a fast-paced work environment.
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
Talent Coordinator, Associate + Student Programs - Edmonton
- Our Edmonton office is looking for Talent Coordinator, Associate + Student Programs. This role provides comprehensive administrative support to the Director of Professional Recruitment and Development. You will be responsible for coordinating recruitment and onboarding activities, managing membership renewals, and supporting firm-wide administrative and reporting functions, primarily for lawyers.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  Professional Recruitment & Development Support
  - Support recruitment, hiring, and lawyer’s onboarding and offboarding processes
  - Support training and professional development administration
  - Maintain and update employee records, checklists, and documentation
  - Prepare reports and maintain administrative and financial records
  - Coordinate recruitment-related activities and events
  - Process invoices, expenses, and related administrative documentation
  - Maintain internal systems and databases
  - Coordinate performance review processes and related documentation
  - Administer associate related programs
  - Provide general administrative support and assist with projects as required
  General Administrative Duties
  - Maintain and update internal systems and databases as required
  - Order business cards and stamps
  - Coordinate memorial correspondence, including gifts and flowers
  - Maintain and update internal Reference Manual
  Membership Renewals
  - Manage annual membership renewals for legal professionals
  Law Society of Alberta Administration
  - Manage Law Society of Alberta civil litigation filings
  - Complete Law Society firm self-reports
  - Coordinate Professional Liability Insurance renewals
  Qualifications + Skills
  - 7+ years of experience in an administrative or professional support role, preferably within a legal or professional services environment
  - Strong organizational skills with the ability to manage multiple priorities and deadlines
  - Ability to work independently while exercising discretion, confidentiality, and sound judgment
  - High attention to detail and accuracy
  - Strong written and verbal communication skills
  - Ability to handle confidential and sensitive information with discretion
  - Proficient in Microsoft Office and scheduling/calendar tools
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
  Only qualified applicants will be notified.
Paralegal, Corporate Services - Yellowknife
- Our Yellowknife office is seeking an experienced Paralegal to join the Corporate Services Department, working out of Edmonton or Calgary in support of our Yellowknife office. Reporting to the Manager, Corporate Services, this role involves collaborating closely with lawyers and corporate services professionals across the firm. The successful candidate will be responsible for independently managing a broad range of corporate transactions across the Northwest Territories, Yukon, and Nunavut, including general searches and registration services, incorporations, share structure amendments, share issuances, transfers and redemptions, amalgamations, extra-territorial registrations, director and officer changes, and the preparation of related searches and reports.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  
  Duties + Responsibilities
  - Manage the incorporation and organization of territorial and federal corporations, including societies and not-for-profit entities.
  - Act as a key resource to lawyers on corporate transactions, including amalgamations, plans of arrangement, reorganizations, continuances, and corporate amendments.
  - Oversee and coordinate extra-territorial registrations in the Northwest Territories, Nunavut and Yukon, and ensuring ongoing regulatory compliance.
  - Registration of Limited Partnerships, both domestic and extra-territorial, including ongoing filings and structural changes.
  - Prepare, review, and approve dividend resolutions and other corporate authorizing documents, exercising sound judgment and attention to corporate governance requirements.
  - Conduct comprehensive minute book reviews, identify deficiencies, and implement corrective actions to ensure accuracy and regulatory compliance.
  - Maintain oversight of corporate records by managing entries into corporate databases and document management systems, ensuring data integrity and consistency.
  - Work independently with minimal supervision while also providing mentorship, guidance, and quality control support within a team environment.
  - Other tasks as assigned
  Qualifications + Skills
  - Completion of a paralegal diploma or certificate with a minimum 5 years’ experience as a corporate paralegal
  - Experience in all aspects of Northwest Territories, Nunavut, Yukon and Federal corporate work is required, Alberta CORES III work and accreditation is an asset.
  - Exceptional accuracy, discretion, and attention to detail while managing high volumes of work and complex, deadline-driven matters
  - Ability to prioritize and coordinate activities in a timely manner
  - Familiarity with a corporate database such as ALF is an asset
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
  Only qualified applicants will be notified.
Payroll Clerk - Calgary or Edmonton
- Field Law has an immediate opening for a detail-oriented and reliable Part-Time Payroll Clerk. As a valued member of the HR team, this role is responsible for payroll administration and support. The successful candidate will ensure compliance with applicable employment standards and payroll regulations while maintaining strict confidentiality and a high level of accuracy.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Process semi-monthly and monthly payroll accurately and on time for employees already set up in the payroll system
  - Enter and verify payroll data, including earnings codes, overtime, vacation pay, statutory holiday pay, and approved adjustments
  - Review payroll data for accuracy and completeness prior to submission
  - Prepare post-payroll reports following each payroll run
  - Reconcile payroll registers and identify variances
  - Provide payroll reports and supporting documentation to the Payroll Specialist for review and follow-up
  - Maintain confidentiality and data integrity
  - Serve as back-up for full-cycle payroll processing and compliance during HRIS, Payroll & Benefits Specialist absences
  - Other tasks as required
  Qualifications + Skills
  - 2+ years of full-cycle payroll experience (law firm or professional services experience preferred)
  - Knowledge of Alberta, Northwest Territories and British Columbia payroll and employment standards
  - Familiarity with payroll software (e.g., UKG or similar)
  - Strong attention to detail and accuracy
  - Ability to handle confidential information with discretion
  - Ability to work independently in a remote environment
  Working Conditions
  - Flexible part-time hours (approx. 42 hours per month)
  - Can be remote or in-person
  Qualified candidates are invited to submit a resume to: careers@fieldlaw.com
Legal Assistant, Business Law - Calgary
- Our Calgary office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.
  You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.
  Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
  Duties + Responsibilities
  - Preparing, amending, and comparing letters and legal documents
  - Answering calls, schedule appointments, book meetings, and handle administrative and business details
  - Manage lawyer’s electronic calendars
  - Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
  - Overseeing the opening and closing of files
  - Searches for title, registered documents and plans
  - Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps
  - Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names
  - Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws as schedules to Officer’s Certificates)
  - Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court).
  - SEDAR searches and filing.
  - Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents)
  - Draft transmittal letters enclosing documents
  - Preparation of electronic closing books (bookmarked pdfs)
  - PPR Searches
  - PPR certification to do registrations, discharges and postponements
  - Provide back-up for other assistants in their absence
  - Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
  - Access and use online legal resources
  - Ensuring file management system is kept current
  - Other tasks as assigned
  Qualifications + Skills
  - 2+ years of experience preferably working in the corporate/commercial/securities law practice area
  - Recognized 2-year Legal Assistant Diploma
  - Advanced computer skills
  - Strong word processing skills
  - Strong analytical skills and problem solving with minimal supervision
  - Ability to prioritize effectively and manage high pressure deadlines
  Working Conditions
  - Normal weekday office hours (35)
  - Must have the ability to work in a fast-paced work environment
  Qualified candidates are invited to submit a resume to careers@fieldlaw.com

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