Administrative + Legal Support

Current Openings

• Receptionist - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Receptionist. This role serves as the primary point of contact for clients and visitors, providing exceptional front-line service with a high level of professionalism. The Receptionist supports lawyers, staff, and clients through effective communication, strong organizational skills, and a steadfast commitment to confidentiality. This position plays a key role in delivering high-quality administrative support and ensuring the smooth and efficient daily operation of the law firm.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Provide professional and welcoming experience by greeting clients, visitors, and vendors.
    • Manage and operate the multi-location switchboard for Yellowknife and Edmonton offices, while providing reception coverage for the Calgary office when needed.
    • Handle and route incoming cold calls with professionalism, accuracy, and discretion.
    • Maintain a clean, organized, and client-ready reception area and boardrooms.
    • Process and distribute incoming faxes, payments, courier packages, and all incoming/outgoing deliveries.
    • Schedule and manage boardroom bookings for internal and external meetings.
    • Provide support to the Office Services team.
    • Enter and monitor limitation dates for Edmonton assistants and lawyers with a high degree of accuracy.
    • Maintain and update SPIN2/Land Titles login credentials.
    • Update and distribute the firm’s Field Bulletin to ensure staff have current information.
    • Coordinate and support charitable fundraising initiatives such as Pink Ribbon Denim Day, Hats for HOPE, and Canadian Cancer Society campaigns.
    • Serve as a witness for signatures for lawyers as required.
    • Monitor and maintain the AED unit.
    • Maintain and update internal office telephone lists for all office locations.
    • Manage an Excel database for visiting lawyers and coordinate workspace arrangements.
    • Administer and maintain the firm’s annual flu shot program.
    • Prepare and organize New Hire Welcome Packages to support the onboarding process.
    • Coordinate seasonal activities, including the setup of the firm’s Christmas tree.
    • Provide support to the Social Committee for office events and initiatives.
    • Other tasks as required. 

    Qualifications + Skills

    • 2+ years of experience working in a law firm or similar professional setting.
    • Proficiency with multi-line phone systems and reception software.
    • Strong understanding of confidentiality requirements and legal office protocols.
    • Basic knowledge of legal terminology and processes is an asset.
    • Excellent verbal and written communication skills.
    • Strong professional presence and client-service mindset.
    • Ability to remain calm, courteous, and efficient in a fast-paced environment.
    • Exceptional interpersonal skills for interacting with clients, lawyers, and staff.

    Working Conditions

    • Normal week-day in- office hours (40).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Real Estate Clerk - Calgary

  • Our Calgary office has an immediate opening for Real Estate Clerk. As a Real Estate Clerk, you are responsible for providing general support to the Real Estate team.

    You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    Duties will include:

    • Answer cold calls
    • File Opening
    • File Closing
    • Answer email requests
    • Land Titles Spin II searches
    • Municipality Tax Searches
    • Save and review Certificate Possession and Occupancy Permits received
    • Save and review Mortgage Instructions
    • Maintain excel spreadsheets
    • Bank runs
    • Shelve/Filing/Real Estate Island area general maintenance
    • Complete weekly, monthly, and quarterly reports
    • Miscellaneous support to multiple Paralegals/lawyers
    • Invoicing support to Paralegals/Lawyers
    • Reporting support to Paralegals/Lawyers
    • Other tasks as assigned 

    Qualifications + Skills

    • 1+ years of experience in support real estate team
    • Advanced computer knowledge with an aptitude for technical software programs
    • Strong attention to detail
    • Strong organizational and time management skills
    • Team player, cooperative, flexible, and professional
    • Excellent customer service skills, internal and external
    • Ability to take and follow instructions and, once training is complete, to work independently and problem solve
    • Ability to work to deadlines and under pressure

    Working Conditions

    • Normal weekday in- office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com. 

• Legal Support Clerk - Edmonton

  • The Legal Support Clerk supports the legal team by coordinating court filings, managing client files, conducting searches, preparing writ and billing documentation, and handling correspondence. The role ensures timely, accurate, and compliant processing of debt recovery matters across multiple courts and registries.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Filing via email and digital filing at Court of King’s Bench
    • Preparing for filing at the NWT Court
    • Requesting Conflict searches, opening and closing files
    • Drafting and sending letters to process servers, law firms and defendants
    • Requesting Writ renewals/registration/discharge at PPR
    • Preparing DRR to register/discharge
    • Obtaining Courthouse searches
    • Obtaining Alberta Name searches
    • Obtaining Corporate searches - Alberta and NWT
    • Obtaining Certificate of Title - Alberta
    • Pulling WIP and DDIs for paralegals and posting invoices every month
    • Gathering disbursements for Bill of Costs
    • Preparing Trust Receipts, Trust Requisitions, CIV-FTAs for sending and receiving cheques
    • Other tasks as required

    Qualifications + Skills

    • Advanced computer skills
    • Excellent organizational skills with strong attention to detail
    • Excellent follow-up and bring-forward skills
    • Strong analytical skills and problem solving with minimal supervision
    • Ability to prioritize effectively and handle high pressure deadlines

    Working Conditions

    • Ability to work in a fast-paced and dynamic work environment
    • Normal week-day office hours (35)

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com

• Paralegal, Corporate Services - Calgary or Edmonton

  • Our Calgary/Edmonton office is looking for a corporate paralegal to service our Yellowknife Corporate Services Department. Reporting to the Manager, Corporate Services, this is a role where you will work with several of our firm’s team members and will be responsible for completing a variety of corporate transactions, including but not limited to incorporations, dissolutions, revivals,  share transactions, extra-provincial registrations and maintenance, director and officer changes, annual compliance for Alberta and Federal corporations, and performing due diligence searches.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Attendance to drafting and reviewing of documents regarding amendments for corporations in the Northwest Territories, Nunavut, Yukon and Federally
    • Oversee and coordinate extra-territorial registrations in the Northwest Territories, Nunavut, Yukon, and ensuring ongoing regulatory compliance
    • Registration of Limited Partnerships, both domestic and extra-territorial, including ongoing filings and structural changes
    • Maintain oversight of corporate records by managing entries into corporate databases and document management systems, ensuring data integrity and consistency
    • Minute book reviews
    • Ability to work independently as well as within a team environment
    • A high level of accuracy and strong attention to detail while attending to repetitive tasks

    Qualifications + Skills

    • Completion of a paralegal diploma or certificate preferred with a minimum 3 years’ experience as a corporate paralegal
    • Experience in all aspects of NWT, Nunavut and Yukon corporate work required, Alberta CORES II work and accreditation is an asset
    • Experience with ALF is an asset
    • Advanced computer skills, specifically with PDF and MS Word
    • Accuracy and attention to detail
    • Ability to prioritize and coordinate activities in a timely manner
    • Critical thinking skills

    Working Conditions

    • Normal week-day office hours (35)
    • Must have the ability to work in a fast-paced work environment

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Legal Assistant, Intellectual Property + Technology - Edmonton

  • Our Edmonton office is looking for an Assistant in our Intellectual Property + Technology department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

     

    Duties + Responsibilities

    • Review incoming correspondence, co-ordinate the flow of information and prepare documents and reporting letters.
    • Respond to routine inquiries from clients.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
    • Access and use online patent office websites and databases.
    • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
    • Assist with Billing and Invoicing.
    • Other duties as assigned.

    Qualifications + Skills

    • 2+ years of experience preferably working in patents and trademarks.
    • Experience in patent and trademark prosecution preferred.
    • Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
    • Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
    • Strong analytical and accuracy skills and problem solving with minimal supervision.

    Working Conditions

    • Hybrid working environment; minimum 3-days working in the Edmonton office.
    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com