Administrative + Legal Support

Current Openings

• Resource Assistant - Edmonton

  • Our Edmonton office has an immediate opening for a Resource Assistant. Reporting directly to the Director of HR + Admin; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail. 

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone. 

    Duties + Responsibilities

    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
    • Answer calls, schedule appointments, questionings, and meetings and handle administrative and business details.
    • Transcribe correspondence and legal documents from digital recordings or handwritten notes.
    • Manage lawyers’ diaries and update electronic calendars.
    • Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Operate systems such as voice mail messaging systems, copy/scanning machines, and computer scanning equipment.
    • Handle routine accounting procedures: billing, cheque deposits/requests, time entry, etc.
    • Perform general office duties as required.

    Qualifications + Skills

    • Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, insurance, and corporate law.
    • Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices. 
    • Highly motivated and eager to expand knowledge and grow within the legal profession.
    • Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts. 
    • Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere.  
    • Strongly team-oriented, skilled at working closely with colleagues to achieve common goals. 
    • Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation. 
    • Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment. 

    Working Conditions

    • Normal weekday office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

• Legal Assistant, Business Law - Calgary

  • Our Calgary office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.

    You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Preparing, amending, and comparing letters and legal documents
    • Answering calls, schedule appointments, book meetings, and handle administrative and business details
    • Manage lawyer’s electronic calendars
    • Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
    • Overseeing the opening and closing of files
    • Searches for title, registered documents and plans
    • Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps
    • Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names
    • Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws  as schedules to Officer’s Certificates)
    • Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court).
    • SEDAR searches and filing.
    • Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents)
    • Draft transmittal letters enclosing documents 
    • Preparation of electronic closing books (bookmarked pdfs)
    • PPR Searches
    • PPR certification to do registrations, discharges and postponements
    • Provide back-up for other assistants in their absence
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
    • Access and use online legal resources
    • Ensuring file management system is kept current
    • Other tasks as assigned

    Qualifications + Skills

    • 2+ years of experience preferably working in the corporate/commercial/securities law practice area
    • Recognized 2-year Legal Assistant Diploma
    • Advanced computer skills
    • Strong word processing skills
    • Strong analytical skills and problem solving with minimal supervision
    • Ability to prioritize effectively and manage high pressure deadlines

    Working Conditions

    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com

• Office Services Clerk - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Office Services Clerk. The Office Services clerk is an essential role in assisting Fielders in their day-to-day work.

    You understand the importance of confidentiality in a professional setting and have a great attention to detail. You have exceptional client service skills, are organized, and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    Administrative Tasks:

    • Handling incoming and outgoing mail, packages, and deliveries.
    • Distribute incoming mail and deliveries to appropriate recipients.
    • Run high volume copy machines.
    • Perform jobs/projects that may require tight deadlines with accuracy. 
    • Handle highly sensitive and confidential documents.

    General Office Support:

    • Maintain cleanliness and organization of common areas.
    • Assisting with basic troubleshooting (e.g., printer issues).
    • Ensure copiers are working properly (ex: Clears paper jams and inform technicians of specific problems).
    • Upkeep of copier rooms by keeping them neat and well stocked.

    Inventory Management:

    • Regularly monitoring office supply levels to prevent shortages or excess and ordering as needed.
    • Organize and restock supplies.

    Reception Coverage and Customer Service:

    • Operating the reception desk and handling calls.
    • Greet and welcome visitors, creating a friendly and professional first impression.
    • Answering phone calls, taking messages, and transferring calls.
    • Assisting with general inquiries from clients or colleagues.

    Hospitality:

    • Arrange meeting rooms, beverages, and catering for internal events.
    • Preparing, cleaning, and sanitizing of boardrooms/offices.
    • Boardroom management – inventory, cleanliness, etc.
    • Reconciling hospitality invoices and submitting invoices to billing.

    Qualifications + Skills

    • 2+ years of experience in Office Services or related field.
    • 2+ years of experience working in a law firm or similar professional setting.
    • Excellent at providing client service.
    • Strong attention to detail.
    • Strong team player.

    Working Conditions

    • Normal week-day in- office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Receptionist - Edmonton

  • Our Edmonton office has an immediate opening for a full-time Receptionist. This role serves as the primary point of contact for clients and visitors, providing exceptional front-line service with a high level of professionalism. The Receptionist supports lawyers, staff, and clients through effective communication, strong organizational skills, and a steadfast commitment to confidentiality. This position plays a key role in delivering high-quality administrative support and ensuring the smooth and efficient daily operation of the law firm. 

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Provide professional and welcoming experience by greeting clients, visitors, and vendors.
    • Manage and operate the multi-location switchboard for Yellowknife and Edmonton offices, while providing reception coverage for the Calgary office when needed.
    • Handle and route incoming cold calls with professionalism, accuracy, and discretion.
    • Maintain a clean, organized, and client-ready reception area and boardrooms.
    • Process and distribute incoming faxes, payments, courier packages, and all incoming/outgoing deliveries.
    • Schedule and manage boardroom bookings for internal and external meetings.
    • Provide support to the Office Services team.
    • Enter and monitor limitation dates for Edmonton assistants and lawyers with a high degree of accuracy.
    • Maintain and update SPIN2/Land Titles login credentials.
    • Update and distribute the firm’s Field Bulletin to ensure staff have current information.
    • Coordinate and support charitable fundraising initiatives such as Pink Ribbon Denim Day, Hats for HOPE, and Canadian Cancer Society campaigns.
    • Serve as a witness for signatures for lawyers as required.
    • Monitor and maintain the AED unit.
    • Maintain and update internal office telephone lists for all office locations.
    • Manage an Excel database for visiting lawyers and coordinate workspace arrangements.
    • Administer and maintain the firm’s annual flu shot program.
    • Prepare and organize New Hire Welcome Packages to support the onboarding process.
    • Coordinate seasonal activities, including the setup of the firm’s Christmas tree.
    • Provide support to the Social Committee for office events and initiatives.
    • Other tasks as required.

    Qualifications + Skills

    • 2+ years of experience working in a law firm or similar professional setting.
    • Proficiency with multi-line phone systems and reception software.
    • Strong understanding of confidentiality requirements and legal office protocols.
    • Basic knowledge of legal terminology and processes is an asset.
    • Excellent verbal and written communication skills.
    • Strong professional presence and client-service mindset.
    • Ability to remain calm, courteous, and efficient in a fast-paced environment.
    • Exceptional interpersonal skills for interacting with clients, lawyers, and staff.

    Working Conditions

    • Normal week-day in- office hours (40).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Legal Assistant, Business Law - Edmonton

  • Our Edmonton office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm’s team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.

    You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    • Preparing, amending, and comparing letters and legal documents
    • Answering calls, schedule appointments, book meetings, and handle administrative and business details
    • Manage lawyer’s electronic calendars
    • Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
    • Overseeing the opening and closing of files
    • Searches for title, registered documents and plans 
    • Registrations (transfers, caveats, restrictive covenants, postponements, discharges, change of address) 
    • Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps 
    • Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names 
    • Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws  as schedules to Officer’s Certificates) 
    • Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court), fire code, safety codes council, municipal compliance, elevator, boiler, expropriation, copyright, patent, environmental law centre, abandoned well, EASR, flood plain, WCB, employment standards, GST registration, etc.) 
    • Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents) 
    • Draft transmittal letters enclosing documents 
    • Draft reporting letter to client and statement of funds received and disbursed 
    • Preparation of electronic closing books (bookmarked pdfs)
    • PPR Searches 
    • PPR certification to do registrations, discharges and postponements 
    • Provide back-up for other assistants in their absence
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
    • Access and use online legal resources
    • Conduct searches
    • Prepare and update closing books, minute books and/or applications
    • Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer’s time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
    • Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
    • Ensuring file management system is kept current
    • Other tasks as assigned 

    Qualifications + Skills

    • 2+ years of experience preferably working in the corporate/commercial law practice area
    • Recognized 2-year Legal Assistant Diploma
    • Advanced computer skills
    • Strong word processing skills
    • Strong analytical skills and problem solving with minimal supervision
    • Ability to prioritize effectively and manage high pressure deadlines

    Working Conditions

    • Normal weekday office hours (35)
    • Must have the ability to work in a fast-paced work environment

    Qualified candidates are invited to submit a resume to careers@fieldlaw.com

• Office Services Clerk - Calgary

  • Our Calgary office has an immediate opening for a full-time Office Services Clerk. The Office Services clerk is an essential role in assisting Fielders in their day-to-day work. 

    You understand the importance of confidentiality in a professional setting and have a great attention to detail. You have exceptional client service skills, are organized, and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    Administrative Tasks:

    • Handling incoming and outgoing mail, packages, and deliveries.
    • Distribute incoming mail and deliveries to appropriate recipients.
    • Run high volume copy machines.
    • Perform jobs/projects that may require tight deadlines with accuracy. 
    • Handle highly sensitive and confidential documents.

    General Office Support:

    • Maintain cleanliness and organization of common areas.
    • Assisting with basic troubleshooting (e.g., printer issues).
    • Ensure copiers are working properly (ex: Clears paper jams and inform technicians of specific problems).
    • Upkeep of copier rooms by keeping them neat and well stocked.

    Inventory Management:

    • Regularly monitoring office supply levels to prevent shortages or excess and ordering as needed.
    • Organize and restock supplies.

    Reception Coverage and Customer Service:

    • Operating the reception desk and handling calls.
    • Greet and welcome visitors, creating a friendly and professional first impression.
    • Answering phone calls, taking messages, and transferring calls.
    • Assisting with general inquiries from clients or colleagues.

    Hospitality:

    • Arrange meeting rooms, beverages, and catering for internal events.
    • Preparing, cleaning, and sanitizing of boardrooms/offices.
    • Boardroom management – inventory, cleanliness, etc.
    • Reconciling hospitality invoices and submitting invoices to billing.

    Qualifications + Skills

    • 2+ years of experience in Office Services or related field.
    • 2+ years of experience working in a law firm or similar professional setting.
    • Excellent at providing client service.
    • Strong attention to detail.
    • Strong team player.

    Working Conditions

    • Normal week-day in- office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified applicants can submit their resume to: careers@fieldlaw.com

• Digital Marketing Specialist - Calgary or Edmonton

  • Help shape Field Law’s voice and digital presence across all platforms.

    Field Law is looking for a talented Digital Marketing Specialist to join our Business Development + Marketing (BDM) team. In this role, you will drive and develop creative, engaging, and results-driven digital content that strengthens our brand, supports business development goals, and connects with our audiences in meaningful ways.

    From managing our social media channels to crafting compelling web content and coordinating email campaigns, you’ll ensure that Field Law’s digital communications are consistent, strategic, and aligned with our values.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

    Duties + Responsibilities

    Digital Content Creation + Management

    • Develop, write, edit, and publish engaging content for Field Law’s website, intranet, and digital campaigns.
    • Manage the firm’s social media presence, including content planning, posting, monitoring, and engagement.
    • Collaborate with lawyers, practice groups, and business development team members to translate legal knowledge into audience-friendly digital content.
    • Ensure brand voice, tone, and style are consistent across all platforms.

    Campaign Development + Analytics

    • Plan and execute targeted digital campaigns to promote events, publications, sponsorships, and community initiatives.
    • Collaborate with team members to achieve the above while ensuring campaigns are aligned with marketing goals.
    • Monitor and measure results for website, social media, and email campaigns using Google Analytics, Google Search Console and other tools.
    • Provide monthly digital metrics reports to the Director of Business Development + Marketing.

    Website + Search Engine Optimization

    • Maintain and update Field Law’s website, ensuring content accuracy, accessibility, and SEO best practices.
    • Improve search engine results through SEO tactics including keyword research technical SEO improvements and metadata updates.
    • Collaborate with external vendors and internal stakeholders to enhance user experience and site performance.
    • Track and report on search performance and identify areas for improvement.

    Collaboration + Support

    • Partner with the Business Development + Marketing team on integrated campaigns and initiatives.
    • Provide guidance and training to lawyers and staff on digital best practices, including LinkedIn and website bio-optimization, content sharing and content enhancements.
    • Support the development of digital assets such as graphics, videos, and presentations.

    Qualifications + Skills

    • Degree or Diploma in Communications, Digital Marketing, Marketing, Public Relations, or related field.
    • 3–5 years of experience in digital marketing, social media management, or digital communications.
    • Proficiency in social media platforms, CMS (e.g. WordPress), email campaign services, Google Analytics, SEO tools and best practices.
    • Experienced in working with a content management system(s) such as Wordpress, Sitefinity, Adobe, Sitecore or other (i.e. proprietary and/or open source).
    • Working knowledge of HTML, understanding of CSS, proficient with Photoshop and knowledgeable of Adobe Creative Suite.
    • Strong comfort with data management and able to gather and review data to identify trends and insights for internal reporting and site improvement purposes.
    • Skill and comfort with writing and editing content and able to write short form content.
    • Experience in managing multiple projects and able multi-task and adapt to changing priorities while delivering quality work and service.
    • Collaborative, positive and team oriented person who will be empowered to lead our digital marketing efforts and be a key part of our BD + Marketing Team. 

    Working Conditions

    • Hybrid work arrangement, minimum 3 days per week in office (Calgary or Edmonton).

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

    Only qualified applicants will be notified.

• Business Development Specialist - Calgary or Edmonton

  • Help drive Field Law’s growth through strategic business development and competitive pursuits.

    Field Law is seeking a highly organized, client-focused Business Development Specialist who will work with the Business Development + Marketing Director and Partners on a broad range of initiatives that support revenue generation, marketing, and visibility efforts for practice, industry groups and the firm. You will assist in strategic planning and tactical execution and complete projects, plans and research and analysis in support of business plan objectives.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

     

    Duties + Responsibilities

    Proposal + Pursuit Management

    • Project management of RFP, RFI and pitch submissions from the opportunity stage to the final submission.
    • Collaborate with lawyers and internal stakeholders to gather information, develop strategy, and craft tailored, persuasive content.
    • Ensure proposals meet deadlines, compliance requirements, and brand standards.
    • Maintain and update a library of proposal content, lawyer bios, case studies, and key firm information. 

    Industry + Client Recognition

    • Drive market recognition efforts, including overseeing the development of legal directory, law firm rankings and awards submissions (Chambers, Best Lawyers, Lexpert, Benchmark, Canadian Lawyer).
    • Collaborate with lawyers to gather information, develop strategy, and craft tailored, persuasive content for ranking and client award submissions.
    • Maintain the firm’s experience database and rankings/awards tracker and perform queries and generate content for reports, submissions and proposals as needed.
    • Devise and implement business development processes that helps the firm systematically and effectively deliver the above while leveraging tools, content and resources to improve results.

    Team Collaboration + Support

    • Support practice groups with business development planning, tracking progress toward goals and reporting on results.
    • Act in conjunction with Marketing, to identify and promote key deals, matters, client news and practice highlights both internally and externally.
    • Act in conjunction with Marketing, to propose and support marketing communications-related activities, such as website updates, improvements to lawyer bios and online profiles including LinkedIn.
    • Act in conjunction with Library, to conduct market and client research to identify business development and client pursuit opportunities and industry trends.

    Collaboration + Relationship Building

    • Partner with the Director, Business Development + Marketing to align client development and bid opportunities with broader firm growth strategies.
    • Work closely with lawyers to deepen client relationships and expand referral networks.
    • Coordinate cross-office BD initiatives to support Field Law’s presence in Alberta and Northern Canada.

    Qualifications + Skills

    • Diploma or degree in Marketing, Business, Communications, or related field.
    • 3–5 years’ experience in business development or marketing in a professional services environment (legal industry experience is an asset).
    • Demonstrated experience managing RFP processes and submissions.
    • Exceptional writing, editing, and proofreading skills with a strong attention to detail.
    • Strong organizational and project management skills with the ability to meet tight deadlines.
    • Proficiency in Microsoft Office Suite; comfortable working with databases and CRM systems.

    Working Conditions

    • Hybrid work arrangement, minimum 3 days per week in office (Calgary or Edmonton).

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com

    Only qualified applicants will be notified.

• Resource Assistant - Calgary

  • Our Calgary office has an immediate opening for a Resource Assistant. Reporting directly to the Manager, Legal Support Services; this is a legal assistant role where you will work with a variety of our firm’s team members and will be responsible for the general support of multiple practices. The ideal candidate is proactive, self-sufficient, and has high attention to detail.

    Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone. 

    Duties + Responsibilities

    • Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents in support of corporate transactions.
    • Answer the telephone, schedule appointments, questionings, and meetings, greet visitors and handle administrative and business details.
    • Transcribe correspondence and legal documents from digital recordings or handwritten notes.
    • Manage lawyers’ diaries and update electronic calendar.
    • Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update calendar and respond to routine inquiries.
    • Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
    • Access and use online legal resources.
    • Operate office equipment such as voice mail messaging systems, photocopying machines, and computer scanning equipment.
    • Handle routine accounting procedures:  billing, cheque deposits/requests, time entry, etc.
    • Perform general office duties as required.

    Qualifications + Skills

    • Over three years of hands-on experience as a legal assistant, with a strong focus on litigation, wills and estates, insurance, and corporate law.
    • Holds a recognized 2-year Legal Assistant Diploma, demonstrating a solid foundation in legal principles and practices. 
    • Highly motivated and eager to expand knowledge and grow within the legal profession.
    • Proactive and self-sufficient, capable of taking the initiative to resolve issues independently while contributing effectively to team efforts.  
    • Possesses a consistently positive attitude, fostering a collaborative and encouraging workplace atmosphere. 
    • Strongly team-oriented, skilled at working closely with colleagues to achieve common goals. 
    • Exceptional organizational skills complemented by meticulous attention to detail, ensuring accuracy in all tasks and documentation.
    • Adept at prioritizing responsibilities and managing multiple deadlines efficiently, ensuring timely completion of assignments in a fast-paced environment. 

    Working Conditions

    • Normal weekday office hours (35).
    • Must have the ability to work in a fast-paced work environment.

    Qualified candidates are invited to submit a resume to: careers@fieldlaw.com