Current Openings

Our Edmonton office has an immediate opening for a Corporate Records Clerk. The Corporate Services clerk is an essential role in assisting both professional and non-professionals in their day-to-day work. You understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner.

We place great value in a candidate’s ability to recognize the importance of teamwork to participate in facilitating a culture of collaboration.

Duties + Responsibilities

  • CORES level 1 document preparation and filings including Annual Returns, Notices, consents, resignations, resolutions, trade names, Extra-Provincial Annual Returns, Extra-Provincial Notices of Change of Directors/Head Office, etc.
  • Entering conflict checks to ALF database and advising responsible lawyer and requesting party of any conflicts
  • Monitoring daily mail and email and delegating incoming service, payments, documents to appropriate recipient
  • Daily Time entry for daily activities (billable/non-billable)
  • Administrative duties including opening/closing files, pulling files and Minute Books, updating CIV forms, photocopying, scanning, filing, accounts, etc.
  • Entering new entities into ALF, updating individual’s address/phone number changes, Annual Return filings and Annual Resolutions, etc.
  • Running updated registers as appropriate
  • Keeping Worldox, electronic, ALF and virtual minute books up to date
  • Client management including telephone calls, emails, letters, sending out documents for signature, confirming registration, receiving/submitting credit card authorizations, etc.
  • Setting up clients’ documents in Dealcloser or DocuSign portals (once signed downloading documents for minute book updates and registration if appropriate)
  • Preparation of Corporate Records quarterly WIP report
  • Reminders on outstanding matters including outstanding accounts, documents, and Annual Returns
  • Billing or dealing with WIP, including transfer to file and requesting instructions for billing or write off
  • Confirm trust amounts in corporate records matters
  • Corporate searches (Alberta, Federal, BC, Saskatchewan, Manitoba, and most other Provinces) for internal and external requests
  • Preparation of invoices related to Annual Returns and Annual EP/NWPTA BC/Manitoba/Alberta – NWPTA registrations, name searches etc.
  • Upkeep of monthly lists and posting in internal bulletin
  • Minute book updates - electronic virtual minute books and hardcopy (corporate summary, registers, filing signed corporate documents)
  • Accept and process Statements of Claim and time sensitive notices served on corporations

Qualifications + Skills

  • Legal Assistant/Paralegal Diploma or related education is required
  • 3+ years’ experience working in a law firm or similar professional setting
  • Must have a strong understanding and extensive experience in CORES l Level work
  • CORES l Certification is preferred
  • Advanced computer skills (picks up program navigation easily)
  • Knowledge of ALF is required
  • Strong attention to detail

Working Conditions

  • Normal week-day office hours (35)
  • Must have the ability to work in a fast-paced work environment

 

Qualified applicants can submit their resume to: careers@fieldlaw.com