Current Openings

Our Edmonton office has an immediate opening for a Corporate Records Clerk. The Corporate Records clerk is an essential role in assisting both professional and non-professionals in their day to day work. You understand the importance of confidentiality in a professional setting and have a great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner.

We place great value in a candidate’s ability to recognize the importance of team work to participate in facilitating a culture of collaboration.

Duties + Responsibilities

  • CORES level 1 document preparation and filings including Annual Returns, Notices, consents, resignations, resolutions, trade names, Extra-Provincial Annual Returns, Extra-Provincial Notices of Change of Directors/Head Office, etc.
  • Entering conflict checks to ALF database and advising responsible lawyer and requesting party of any conflicts
  • Monitoring daily mail and email and delegating incoming service, payments, documents to appropriate recipient
  • Daily Time entry for daily activities (billable/non-billable)
  • Administrative duties including opening/closing files, pulling files and Minute Books, updating CIV forms, photocopying, scanning, filing, accounts, etc.
  • Entering new entities into ALF, updating individual’s address/phone number changes, Annual Return filings and Annual Resolutions, etc.
  • Running updated registers as appropriate
  • Keeping Worldox, electronic, ALF and virtual minute books up to date
  • Client management including telephone calls, emails, letters, sending out documents for signature, confirming registration, receiving/submitting credit card authorizations, etc.
  • Setting up clients’ documents in Dealcloser or DocuSign portals (once signed downloading documents for minute book updates and registration if appropriate)
  • Preparation of Corporate Records quarterly WIP report
  • Reminders on outstanding matters including outstanding accounts, documents, and Annual Returns
  • Billing or dealing with WIP, including transfer to file and requesting instructions for billing or write off
  • Confirm trust amounts in corporate records matters
  • Corporate searches (Alberta, Federal, BC, Saskatchewan, Manitoba, and most other Provinces) for internal and external requests
  • Preparation of invoices related to Annual Returns and Annual EP/NWPTA BC/Manitoba/Alberta – NWPTA registrations, name searches etc.
  • Upkeep of monthly lists and posting in internal bulletin
  • Minute book updates - electronic virtual minute books and hardcopy (corporate summary, registers, filing signed corporate documents)
  • Accept and process Statements of Claim and time sensitive notices served on corporations

Qualifications + Skills

  • Legal Assistant/Paralegal Diploma or related education is required
  • 3+ years’ experience working in a law firm or similar professional setting
  • Must have a strong understanding and extensive experience in CORES l Level work
  • CORES l Certification is preferred
  • Advanced computer skills (picks up program navigation easily)
  • Knowledge of ALF is required
  • Strong attention to detail

Working Conditions

  • Normal week-day office hours (35)
  • Must have the ability to work in a fast-paced work environment

 

Qualified applicants can submit their resume to: careers@fieldlaw.com